Privacy Policy
Website Privacy Notice
Identity of the Data Controller
Blackball Media Ltd of Hampshire is the Data Controller. Our ICO registration number is Z3576546.
Contact Details of the Data Protection Officer
Jonathan Reay is the Data Protection Officer and can be contacted on 020 8125 3880 or at data@blackballmedia.co.uk.
Purposes and Legal Basis for Processing Personal Data
| Data | Processed on the lawful basis of | Legitimate interest being pursued |
|---|---|---|
| Data collected for the purposes of our email newsletter | Legitimate Interest | Delivering regular industry news bulletins and sending relevant promotions |
| Data collected when registering to attend / attending our industry events | Legitimate Interest | Keeping attendees informed of event updates, sending relevant promotions and promoting networking within the industry. Limited data (first name, last name, company name) may be displayed to other event attendees for the purpose of seating plans. |
| Personal data on invoices | Legal Obligation | |
| Data collected for the purpose of distributing our magazines | Legitimate Interest | Delivering physical copies of Car Dealer Magazine and other publications in the post |
| Data collected when creating an account on our websites | Legitimate Interest | Used for purposes of allowing users to log in and out of our websites, reset their passwords, and emailing information relevant to the website to which they’ve signed up. |
| Personal details collected for third party marketing use | Consent |
For any marketing processed under legitimate interest, you are given the option to opt out in every communication.
Third Party Recipients of Your Data
In the course of business, we may pass your details on to named third parties. We have written contracts in place with these named parties to ensure they are looking after your data to GDPR standards.
| Name | Service |
|---|---|
| Mailchimp | Email Marketing |
| Google Analytics | Website analytics and traffic statistics |
| GoSquared | Website analytics and traffic statistics |
| Kashflow | Invoice generation |
| Sage | Invoice generation |
| Auth0 | Website login and authentication systems |
| Stripe | Payment processing for purchased products and services |
| PayPal | Payment processing for purchased products and services |
Retention Periods
Unless otherwise listed below, your personal data will be kept for a period of 7 years in order to comply with HMRC requirements.
| Data | Retention period |
|---|---|
| Data collected for the purposes of our email newsletter | Kept indefinitely unless you opt out, request them to be deleted, close your business or change address |
| Data collected when registering to attend / attending our industry events | Kept indefinitely unless you opt out, request them to be deleted, close your business or change address |
| Data collected for the purpose of distributing our magazines | Kept indefinitely unless you opt out, request them to be deleted, close your business or change address |
| Data collected when creating an account on our websites | Kept indefinitely unless you opt out, request them to be deleted, close your business or change address |
| Personal details collected for third party marketing use | Kept indefinitely after user opts in. Removed after user opts out. |
Your Rights in Regard to Your Personal Data
As a Data Subject, you have a number of rights in regard to your personal data. These include the right to request from Blackball Media Ltd access to and rectification or erasure of personal data or restriction of processing concerning your data or to object to processing as well as the right of data portability. More information on these rights can be found at the Information Commissioner’s Office www.ico.org.uk the organisation to whom you have the right to make a complaint.
Consent
Where we have processed personal data on the lawful basis of consent, you have the right to withdraw this consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
Right to Complain
You have the right to complain to the Information Commissioner’s Office at www.ico.org.uk about any breach in regard to your data.
Provision of Data
Any data collected will be used for analytical purposes, legitimate marketing purposes or to enter into a contract with you.
Changes to this Policy
We reserve the right to amend or update this policy at any time. The latest version will always be available on our website at http://blackballmedia.co.uk.